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Windmasters Hill Baronial Scribes’ Handbook

[This material is copyright 1991 by Dennis R. Sherman. Additions and revisions copyright 1998 by Linda Pancrazio and 2003 by Marybeth Lavrakas, katrous@yahoo.com. It may be freely copied for not-for-profit use, if it is copied in its entirety including this copyright notice. Please send a copy of publications to the author.]

[Heraldic art copyright held by its respective authors (each work is signed and dated). It may be freely copied for not-for-profit use.]


TABLE OF CONTENTS

Introduction
Assignments
Scroll Layout
Opening
Name of Recipient
Description
Name of the Award
Date

Closing
Examples
Baronial Awards
Champion’s Text
Baronial Heraldry & Heraldic Art


Introduction

The purpose of this document is to provide a set of standardized, sample scroll texts for awards given in the Barony of Windmasters’ Hill. Do not feel the text of a scroll must perfectly match these suggestions! There are many ways to phrase a scroll; these are just a few suggestions to get the beginning scribe started, or to help the scribe who is fresh out of creative ideas.Scrolls in the SCA vary in ornament from extraordinary works of art to simple legal documents. Typically, Baronial award scrolls should be among the simpler scrolls done. Clear, neat calligraphy, with a small amount of illumination works well. The goal is to have nice looking scrolls at the time the award is given, and not wait for fancy scrolls to be done later.For the purposes of this document, a scroll has several parts: the opening, the name of the recipient, the name of the award, perhaps a description of what the award is given for, the date and the closing. When you are comfortable with designing your own scrolls, the order of the parts may be varied somewhat. Each part is treated separately below, along with scroll layout and how assignments are made.


Assignments

Assignments for upcoming or backlogged scrolls can be obtained from the Guildmistress/Guildmaster. When the scroll is done, please deliver it to either the Guildmistress/Guildmaster or the Baronial Herald. They will see it gets to the baronage for signature and delivery in court.


Scroll Layout

Scrolls for Baronial awards are usually done on 9″ x 12″ Bristol board (100 lb., acid free paper) with crop marks placed at 8″ x 10″. This is a good size to work on, and will be easily and inexpensively cropped and framed if the recipient wishes. Other sizes and types of paper are acceptable, but please keep in mind standard framing sizes.Do not use card stock, regular paper, or the lightweight paper labeled for “calligraphy” use, as these will not stand the test of time.

Use large margins, generally 1 inch or more all around. Try to set off the recipient’s name with some open space above and below. Leave plenty of room for signatures. Use guidelines, and remember to erase them when you’re finished. Using a T-square to mark the guidelines will help in making sure they’re straight. You might want to use different color ink for the recipient’s name, and possibly for the name of the award. Plan ahead to make the text balanced on the page.

Note that many scribes until late in period did not worry about modern hyphenation rules when breaking a word at the right margin – when they ran out of space, the rest of the word was done on the next line. Later period manuscripts used a variety of ornamental space fillers to achieve a block effect. For further ideas on how to lay out a scroll, see “the ABC’s of Scroll Making”, p. 160 in the 20th Year edition of the Known World Handbook. Additional information can be found on line via the links pages maintained by the Atlantian Clerk Signet (http://scribe.atlantia.sca.org/) and the Minister of Arts and Sciences (http://moas.atlantia.sca.org/topics.htm).


Opening

Begin the scroll with one of the following phrases

Be it known to all whom these presents come, that…

Be it known that We, [fill in the names of the Baron / Baroness] do hereby recognize…

Let all know that…

See hear and know that…

Choose one of these phrases to start the scroll. If you are interested in doing a bit of illumination, the initial letter may be ornamented.

Please note that even when there is only one Baron or Baroness giving the award, you still use “we” in the text. This is sometimes called the “Royal We,” and is an affectation that highlights the rank of the person giving the award.

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Name of Recipient

After the opening, include the name of the person receiving the award. The scribe should insist on getting the full name for the scroll, including titles, if any. Don’t be tempted to take responsibility for getting the names right – check with the Baronial Herald.

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Description

The scroll needs to say what the award is for, so here include a phrase like

…by reason of [his / her] [get the actual reason from the Baron or Baroness]…

The part needed to be filled in will be something like “his skill at brewing” or “her skill as an archer on the field of battle” or “his long and devoted service.” Each one will probably be a bit different, although preferably not long-winded.

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Name of Award

Now we identify the award. The phrase used will depend somewhat on what opening is used.

…is recognized as a member of the [Award Name]…

…is hereby created a member of the [Award Name]…

…shall be known as a member of the [Award Name]…

…and do hereby create [him / her] a member of the [Award Name]…


Date

Since this will be a legal document of sorts, we must date it. The date will be the date at which the award is (or was) given, not the date the scroll is made. One of the following forms can be used

Done this [number] day of [month name], at [event name]

Done this [day number] day of [month name], Anno Societatis [AS number] in Our Canton of [canton name]

Done this day, being the [day number] of [month name], in the reign [or second/third/etc. reign] of [king and queen’s names

The date phrase can be a real mix and match game – mix the pieces of these suggestions as you like. Anno Societatis (year of the Society) is calculated from May 1, 1966, and is usually written in roman numerals (for example, A.S. xxxiii instead of A.S. 33). If you need to verify that you have written the correct year, a complete table listing modern and corresponding A.S. years can be found in the Kingdom Scribal Handbook.

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Closing

Very simple, and quite standard – the Baron and Baroness need to sign the scroll, so leave a space for a signature for each of them, with the word “Baron” and/or “Baroness” directly underneath the signature space.

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Examples

Be it known to all to whom these presents come, that Joe the Schmoe, by reason of his great skill at schmoozing, shall be known as a member of the Order of the Boreas. Done this 15th day of November, AS XXXVI, in our Canton of Kapellenberg.

(leave space for Baron and/or Baroness’ Signature)

Baron and Baroness, Windmasters’ Hill

Let all know that Myfynwy of Elvegast, by reason of her long and devoted service to the fighters of this barony, is recognized as a member of the Order of Don Quixote. Done this 23rd day of November, in the reign of Logan and Isabella, at the Unnamed Event.

(leave space for Baron and/or Baroness’ Signature)

Baron and Baroness, Windmasters’ Hill

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Champion’s Texts

The Baronage of Windmasters’ Hill appoint Champions at their pleasure. The texts below may be used as models for champion’s scrolls.

Baronial Courtier

Be it known to all that We, (Baron’s name) and (Baroness’ name), Baron and Baroness of Windmasters’ Hill, knowing (name) to be an honorable and trusted subject, and having observed (her/his) skill on the rapier field this day, do name (him/her) Our Baronial Courtier. Awarded by Our hand this day of , A.S. (year).

 

Baronial Artisan

We, (Baron’s name) and (Baroness’ name), Baron and Baroness of Windmasters’ Hill, give you greetings. Knowing the many good works and labors of (name) and having weighed the beauty of (his/her) work submitted this day, declare that (s/he) shall stand in Our court as Baronial Artisan. Done by Us this (number) day of (month), A.S.(year) .

Baronial Bard

Shout gladly to all that We, (Baron’s name) and (Baroness’ name), Baron and Baroness of Windmasters’ Hill, find the works and deeds of (name) to be of such merit, both today and in the past, that We wish for (him/her) to join Our court as Baronial Bard. Done by Our hand this (number) day of (month), A.S.(year) .

Armored Combat Champion

Proclaim unto all that We, (Baron’s name) and (Baroness’ name), Baron and Baroness of Windmasters’ Hill, having weighed well the honorable works and labors of (name), and having observed (her/his) combat skills this day, do hereby command (her/him) to stand as the Armored Combat Champion of this Our barony. Done by Our hand the (number) day of (month), A.S.(year).

Archery Champion

Hear ye all and tell others that We, (Baron’s name) and (Baroness’ name), Baron and Baroness of Windmasters’ Hill, knowing much good of (name), and having beheld (his/her) skills with bow and arrow, do command the said (first name) to take their place as Our Baronial Archery Champion. Done this (number) day of (month), A.S.(year) .

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